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      Introducing New Booking Engine Extranet

      We’ve been listening to you, our clients.  We’re very excited to announce that we will be implementing a full upgrade of our Booking Engine Extranet.

      The new Booking Engine Extranet will provide you with an intuitive, modern and efficient extranet that makes managing your Booking Engine so much easier!

      In addition to a dramatically improved look and feel the upgrade will also deliver many new and useful features which will result in a significantly improved user experience.

      Over the course of the next few months we will continue to completely redesign and update the entirety of our Booking Engine Extranet interface.

      Release #1 ➡️ Header and Navigation Menu | Homepage | Availability and Rate Details | Edit Open/Close Rooms | Edit Availability | Adjust Rates 

      Release #2 ➡️ Reviews Overview | Customer Reviews | Reply to a Review | Forgot Password

      Release #3 ➡️ Edit Rates | Edit Open/Close Discounts | Edit Minimum Stays

      Release #4 ➡️ Edit Meal Plan Prices | XML Connector Inventory

      Release #5 ➡️ Create Package Vouchers | Edit Package Vouchers | Update Cash Voucher

      Release #6 ➡️ Purchased Vouchers | Voucher Summary

      Release #7 ➡️ Extra Beds | Voucher Delivery Options

      Release #8 ➡️ Maintain Users

      Release #9 ➡️ Batch

      Release #10 ➡️ Coming soon... 😀

      Release #1

      New Header and Navigation Menu

      We have updated the Booking Engine Extranet header and navigation menu throughout, in addition to redesigning a number of your favourite Booking Engine Extranet pages.

      Comm Img1

      Within the Header we have added a Notifications Alert bell so that all updates or changes can be quickly and easily communicated to you.

      As part of our commitment to this continuous improvement we have added a feedback link to the Booking Engine Extranet which can be found within the Help menu. We’d love to get your views and this feedback link offers you an immediate and convenient opportunity to share your comments and ideas with our team.

      Learn More...

       

      New Homepage

      We have redesigned your Homepage so that the layout is clearer and critical functionality is easier to access.  Your assigned Client Success Manager information is readily available, complete with photo and contact details.  Within the footer we have incorporated useful links to the Bookassist corporate website, the Bookassist Blog and the Bookassist Newsletter sign-up page.

      1. Password management
      2. Client Success Manager contact details
      3. Bookassist corporate website, Bookassist Blog and Bookassist Newsletter sign-up

      Learn More...

       

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      New Availability and Rate Details page

      The new Availability and Rate Details page has been entirely upgraded in look and feel and in usability, making it much easier to update and use.  

      1. Link to Bookassist’s Knowledge Base article providing useful description of the Availability and Rate Details page
      2. New clean and clear horizontal bar has been provided to set preferences
      3. New, sticky calendar which remains on top of the page on scroll for better data comparison
      4. Button to open rate information in a modal window
      5. Always visible Update button fixed to the bottom bar.
      6. The Update button flashes once any change is made by the user

      Learn More...

       

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      1. Modal window containing a rate information

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      1. Sticky calendar which remains on top of the page on scroll for better data comparison

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      New Adjust Rates page

      The Adjust Rates page has also been entirely upgraded to provide a much more intuitive interface for easy rate reference, review and adjustment.

      1. Link to batch Adjust Rates
      2. Link to Bookassist’s Knowledge Base article providing useful description of the Adjust Rates page
      3. New clean and clear horizontal bar has been provided to set preferences
      4. Bigger, better, clearer calendar layout
      5. Always visible Update button fixed to the bottom bar. The Update button flashes once any change is made by the user

      Learn More...

       

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      New Edit Open/Close Rooms page

      The new Edit Open/Close Rooms page has also been upgraded to enable a much easier visible review of the current hotel settings.

      1. Link to batch Open/Close Rooms
      2. Link to Bookassist’s Knowledge Base article providing useful description of the Edit Open/Close Rooms page
      3. New clean and clear horizontal bar has been provided to set preferences
      4. New, larger and clearer layout for the calendar
      5. Always visible Update button fixed to the bottom bar. The Update button flashes once any change is made by the user

      Learn More...

       

      Comm Img7 

      New Edit Availability page

      The new Edit Availability page has been upgraded to provide easier review and management.

      1. Link to batch processing availability
      2. Link to Bookassist’s Knowledge Base article providing useful description of the Edit Availability page
      3. New clean and clear horizontal bar has been provided to set preferences
      4. New, larger and clearer layout for the calendar
      5. Always visible Update button fixed to the bottom bar. The Update button flashes once any change is made by the user

       

      Learn More...

       

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      This is just the start.  Over the course of the next few months we will continue to completely redesign and update the entirety of our Booking Engine Extranet interface.

      Release #2

      Reviews Overview

      The Reviews page has been entirely upgraded in look and feel, the layout is clearer with a much more visible overview of reviews.  

      1. Link to Knowledge Base article
      2. Filter reviews
      3. Sort results
      4. Visually enhanced review status
      5. Visually enhanced review score

      Learn More...

       

      Reviews-notes (1)

      Customer Reviews

      The customer review page has had a complete upgrade in look and feel, making it so much easier to engage with.

      1. Link to Knowledge Base article
      2. Return to listings
      3. Link to booking details
      4. Make current review active / inactive
      5. Reply to review
      6. Go to previous / next review

      Learn More...

       

      Customer-Reviews-notes (1)

      Reply to a Review

      The new Reply/Edit page has been upgraded and redesigned with a modern and fresh layout. From here you can reply and edit the status of the review.

      1. Link to Knowledge Base article
      2. Link to booking details
      3. Change review status
      4. Hotel reply text area
      5. Return to review
      6. Submit reply

      Learn More...

       

      Reply_Edit-notes (1)

      Forgot Password

      The Forgot Password page has been completely overhauled and simplified with a much cleaner and user friendly interface.

      1. User login
      2. Captcha code field
      3. Instructions on how to request a password reset

      Learn More...

       

      Forgot-Password-notes KB

      Release #3

      Edit Rates

      The Edit Rates page has been completely renewed in look and feel to now offer you a cleaner and clearer layout.  The layout makes full use of the page available which will allow you to more easily manage the Edit Rates functionality.

      1. Link to the Knowledge Base article
      2. New filter area to enable you to filter and find rates more easily
      3. Clear filter button
      4. Open All button
      5. All rates are collapsed by default which can be now filtered with the new Filter tool
      6. Expand/Collapse button
      7. Add button conveniently integrated
      8. Linked rate icon
      9. Linked rate
      10. Update button

      Learn More...

       

      ER KB

      Edit Open/Close Discounts

      Bookassist has updated the Edit Open/Close Discounts page to also take full advantage of the page width available and to simplify the interface with a more visually distinctive colour palette. All designed to make management of Discounts much easier.

      1. Link to Knowledge Base article
      2. Select Package field: Multiselect with integrated search tool
      3. Select Discounts: Multiselect with integrated search tool
      4. Bigger, visually engaging calendar
      5. Calendar legend
      6. Cancel button
      7. Update button

      Learn More...

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      Edit Minimum Stays

      The Booking Engine Extranet Edit Minimum Stays page has also been improved.  Gone is the old, dark, squashed calendar to be replaced with a brighter, easy-to-read, modern calendar.

      1. Link to Knowledge Base article
      2. Link to Batch processing page for minimum stays
      3. Room Type selector: Multiselect with integrated search tool
      4. Bigger, easy-to-use calendar
      5. Calendar legend
      6. Update button

      Learn More...

       

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      Release #4

      Edit Meal Plan Prices

      The new Edit Meal Plan page has been upgraded to provide easier review, more intuitive layout and easier management.

      1. Link to Bookassist’s Knowledge Base article
      2. Link to batch processing 
      3. Meal Plan selector
      4. Bigger, easy-to-use calendar
      5. Always visible Update button fixed to the bottom bar. The Update button flashes once any change is made by the user

      Learn More...

       

      Edit-Meal-Plans Prices-notes

      XML Connector Inventory

      The new XMLConnector Inventory page has also been upgraded to provide easier overall XML management.

      1. Link to Bookassist’s Knowledge Base article
      2. Hotel name plus Hotel code
      3. Selection accordions for:
      4. Availability and Room Rates
        1. Dynamic Discounts
        2. Meal Plans
        3. Add-ons
      5. New, sortable table containing availability data
      6. Download spreadsheet button

      Learn More...

       

      XMLConnector-Inventory-notes

      Release #5

      Create/Edit Package Vouchers

      The new Create/Edit Package Vouchers page has been upgraded to provide much easier management of your Vouchers.

      There are three different functions within this section: Create Package Vouchers | Edit Package Vouchers | Update Cash Voucher

      1. Link to Bookassist’s Knowledge Base article
      2. Edit button enabling the editing of Vouchers in different language (language selected from the dropdown)
      3. Accordions containing the different Voucher types
      4. Sort icon which indicates that the Voucher can be reordered by dragging
      5. Open/Close button
      6. Set the live status of the voucher
      7. Voucher Description
      8. Voucher Terms
      9. Voucher Value
      10. Edit Voucher button
      11. Create new package button
      12. Update button

      Learn More...

       

      Create-Edit-Package-Vouchers-01 KB

      Create Voucher

      1. Link to Bookassist’s Knowledge Base article
      2. Package Name
      3. Package Description (tooltip presented when hovering on the “i” icon)
      4. Package Terms (tooltip presented when hovering on the “i” icon)
      5. Total Voucher Value
      6. New remove format button, select the text and remove any extra format added when pasting from somewhere else
      7. Change photo and photo preview button
      8. Cancel button (returns to Voucher list)
      9. Update button

      Learn More...

       

      Create-Edit-Package-Vouchers-02 KB

      Create/Edit Package Vouchers (Edit Translations)

      1. Link to Bookassist’s Knowledge Base article
      2. Edit button enabling the editing of Vouchers in different language (language selected from the dropdown)
      3. Accordions containing the different Voucher types
      4. Asterisk indicating the fields that have a version in English but which have not yet been translated into the language selected
      5. Open/Close button
      6. Package Name
      7. Package Description (tooltip presented when hovering on the “i” icon)
      8. Package Terms (tooltip presented when hovering on the “i” icon)
      9. New remove format button, select the text and remove any extra format added when pasting from somewhere else.
      10. Update button

      Learn More...

       

      Create-Edit-Package-Vouchers-Translate (1)

      Update Cash Voucher

      1. Link to Bookassist’s Knowledge Base article
      2. Change photo and photo preview button
      3. Cancel button (returns to Voucher list)
      4. Save changes button

      Learn More...

       

      Update-Cash-Voucher KB

      Release #6

      Purchased Vouchers

      1. Link to Bookassist’s Knowledge Base article
      2. Show All tab.  This tab will display the entire list of purchased vouchers
      3. Search tab.  Within this tab it will be possible to search for voucher using different criteria
      4. Show All button.  Click on this button to display all purchased vouchers within the Show All tab
      5. Table containing voucher information
      6. Toggle buttons which enable the table columns to be sorted in ascending or descending order
      7. When hovering over a row it changes colour to highlight the content in that particular row
      8. Spreadsheet button.  Click here to download the list of vouchers in Excel format

      Learn More...

       

      purchased-vouchers-01

      1. Search Area.  Users can search using multiple criteria
      2. Search button.  Click on this to generate the search results
      3. Table containing the search results

      purchased-vouchers-02

      Voucher Summary

      1. Link to Bookassist’s Knowledge Base article
      2. Link to take the user back to the entire list of vouchers
      3. Voucher code which links to the Voucher
      4. Recipient voucher link
      5. View Purchase Confirmation Details link
      6. Update Voucher options
      7. Dropdown to select the Update Voucher action

      Learn More...

       

      voucher-summary-01

      Release #7

      Extra Beds

      1. Link to Bookassist’s Knowledge Base article
      2. Link to Batch processing for Extra Beds
      3. Dropdown with a search box to find the desired rate
      4. Wider calendar. Only numeric inputs are permitted within the calendar
      5. Update button which is always visible

      Learn More...

       

      edit-extra-beds

      Voucher Delivery Options

        1. Link to Bookassist’s Knowledge Base article
        2. Delivery options section
        3. Charges options section
        4. Field for postage charge which may apply. Only numeric inputs are permitted.
        5. Submit button which is always visible. 

        Learn More...

         

        voucher-delivery-option

        Release #8

        Maintain Users

        All Users

        1. Link to Bookassist’s Knowledge Base article
        2. Tabs for All Users and New User
        3. Improved user table layout
        4. Update button which is always visible

         

        all-users-tab IR

        New User

        1. Link to Bookassist’s Knowledge Base article
        2. Tabs for All Users and New User
        3. Improved user table layout
        4. Update button which is always visible

        new-user-tab

        Learn More...

        Release #9

        General labels (blue)

          1. Link to HubSpot article
          2. Batch processing rule selector
          3. Number of rules to be set
          4. Click here to show the rules to be set
          5. Update button. The red warning text will be replaced once at least one rule to be updated has been selected.

        General labels (green)

          1. Box containing the rule to be set
          2. Check this checkbox to update this particular rule
          3. Select a start and end date for the rule. Also select days of the week to apply the rule to those specific days.

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        Label per rule type (orange)

        Rates batch processing

        1. Rate selector
        2. RPPN value

        Availability batch processing

        1. Availability group selector
        2. Set availability

        Extra bed price batch processing

        1. Rate selector
        2. Extra bed percentage input

        Minimum stay batch processing

        1. Rate selector
        2. Minimum length of stay input field

        Closed To Arrival Batch Processing

        1. Rate selector
        2. Open/Closed status selector

        Open/Close Batch Processing

        1. Rate selector
        2. Open/Closed status selector

        Meal Plan Batch Processing

        1. Meal Plan selector
        2. Meal Plan Price

        Open/Close Discount Batch Processing

        Learn More...

         

        Release #10

        Coming soon... 😀